Quorum Web Calendar Help

Sunday March 30, 2008

Welcome to Quorum . . . . . . . . . Parties . . . Dancing . . . Badminton . . . Walks . . . Pub Meetings . . . Dinners . . . Weekends Away . . . BBQ's . . . Theatre trips . . . Games evenings . . . Discos . . . Treasure Hunts . . . Concerts . . . Charity Events . . . Culture . . . Home Made Cooking . . . Bridge Evenings . . . Golf . . . DVD/Video Evenings . . . Cycling . . . Rounders . . . Squash . . . Jiving . . . Barn Dance . . . Comedy . . . Bar Snacks . . . Picnic . . . Go-Karting . . . Rambling . . . Cinema . . . Wine Tasting . . . etc . . . etc . . . etc

Using the Web Calendar

Introduction

The Web Calendar is designed to provide an interactive Calendar of events for Quorum Social Club. This can then be accessed by anyone with a networked PC.

The calendar has a public and members view.

The public view is to help advertise the club and show what we do. It may not be used to enter or modify events.
The member's view requires a member's login. The member's view includes the contact details (typically members name, email and phone number) for the events.

A calendar entry has a Date, Brief Description, Full Description and Category. It may also (optionally) have a Contact, and a start and end time. You must be logged in to add a contact name to an event. Then, this persons Name, Telephone and email address will be shown with the calendar entry.

Calendar entries may also have participants. All Quorum events should have "Public Access" added as a participant (the default setting), so that all members get to see the event in their calendar.

The description information is available to the public, so please don't include personal information in these details of the event.

Login

The calendar login is available from the bottom of the Calendar page.
To login, you must enter a valid UserID and Password.

The UserID is unique and will normally be based on your first name. This is what is displayed in the public view for your events.

An initial Password will be given to you by a Calendar administrator. Once you have this, you should login and change it to something memorable. Passwords are stored encrypted and do not expire. The Quorum WEB site may not be as secure as a Bank or Building societies site, so don't use a secure password that you use for other purposes.

Entering an Event

It's all very well to enter your Quorum events on the Calendar. However, don't forget that not everyone uses the WEB. Therefore, it's recommended so send an email to the Quorum mailing list so that at least those with email get to know about your event. To enter an event, follow these simple steps:

Enter the WebCalendar and navigate to the desired month.
Click on the icon for the date of your event.
In the details section, enter a title and description, and select a category and contact.
Hyperlinks (URL's) are fine, but do not put any personal information in this section.
Is the scheduling section, select a start time (if applicable)
In the participants section, select "Public Access"
Note: It is important to select public access, so all members can see the event in their calendar.
When finished, click on the Save button.

Changing an Event

Only the person who entered an event may edit or delete it. Therefore, its always a good idea to enter events yourself, rather than ask someone else to do it. However, calendar administrators may also edit anyone's event.

Remember not to rely solely on the calendar. If you're changing an event, please email the members and let people know.

Forgotten Password

If you forget your password, ask a Calendar administrator (usually one of the committee members) to reset it for you.

Both UserID and Password are case sensitive!

Access Levels

There are three types of Calendar user:

Public:

"Public Access" may view the Calendar, but only have limited view of approved events. Personal details (i.e. contact information) are not displayed. Also excluded is the name of the person entering the event, the ability to export calendar entries, or any other functionality that may divulge personal information.

Member:

All members are automatically registered (i.e. given a calendar account) once they join Quorum.

After completing the login, members are able to add diary entries to the calendar without the need for approval. They may also enter events on behalf of other members, although it is preferable for everyone to manage their own events.

A member may update their personal information (e.g. email address), which will then be automatically updated on all their events (both past and future).

A member may modify or delete entries entered by them, but not by others.
Note: It is better to mark an event as cancelled, rather than deleting an previously advertised event.

Administrator:

Administrators have administration access to the calendar.

They may add, edit and remove members, (including resetting passwords). They may also edit or delete events added by someone else.

Administrators also have access to an audit log, tracking all the changes made to each event.

Calendar configuration settings should not be altered.

This site was last updated 30 Mar 2008